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Executive Assistant

Executive Secretary cum PA, up to $120,000 per annum – Fund Management/Family Office
Executive Secretary cum PA, up to $120,000 per annum – Fund Management/Family Office

Your new company
You will be working in a well-established family office/investment firm with a strong presence in the APAC region. Despite its boutique size, they pride themselves on maintaining low portfolio turnover and fostering solid, long-term relationships with investors globally.

Your new role
We are seeking a polished and service-oriented Executive Assistant/Personal Assistant to support the MD of the firm. The ideal candidate will be proactive, detail-focused, and possess a high level of discretion and professionalism. You will be responsible for his business and personal calendar, planning and managing exclusive social gatherings and charitable endeavours, coordinating international logistics, and managing the family’s travel needs.

Key Responsibilities:
  • Provide personalised support to the Founder, ensuring seamless scheduling, appointment management, and time optimisation.
  • Plan and execute exclusive events, including private dinners, social gatherings, and philanthropic functions.
  • Maintain confidentiality and handle sensitive information with professionalism and discretion.
  • Arrange comprehensive travel itineraries for the family, covering accommodations, flights, transportation, dining reservations, and activities.
  • Liaise with regional offices and key stakeholders/clients on behalf of the Founder.
  • Performing various ad-hoc tasks, requiring a proactive and research-driven approach.
What you will need to succeed
  • 8–12 years of experience as a Personal/Executive Assistant within a family office, investment environment, or similar setting.
  • Outstanding communication and interpersonal skills, enabling strong relationships with external vendors, high-profile clients, and senior industry leaders.
  • Impeccable presentation, confidence, and project management skills to expertly handle high-profile events and stakeholder interactions.
  • Meticulous attention to detail, proactive approach, and adaptability in a dynamic environment.
  • Exceptional organisational, time-management, and multitasking skills, with the ability to prioritise tasks, manage competing objectives, and conduct thorough research.
  • Proven experience supporting High-Net-Worth individuals is highly desirable.
What you need to do now
If you or someone you may know may be interested in this opportunity, please do contact me on the details below for more information or send me your CV to apply now via email at shien.koo@hays.com.sg. Alternatively, if this job opportunity is not relevant to you, feel free to share with your updated CV to have a confidential discussion on the relevant openings based on your skill sets and expertise.
EA Reg Number: R22106488
EA Licence Number: 07C3924 | Company Registration No: 200609504D

Summary

Job Type
Permanent
Industry
Banking & Financial Services
Location
Singapore
Specialism
Office Professionals
Ref:
1272805

Talk to a consultant

Talk to ShiEn Koo, the specialist consultant managing this position, located in Singapore
#27-20 UOB Plaza 2, 80 Raffles Place

Telephone: 6560272239

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