Your new company

Located in Singapore, this is an IT consulting/IT services firm.

Your new role

Responsibilities:
- Organise billing and claims, ensuring timely payment of company invoices
- Manage the Director’s personal and professional calendar, coordinating both internal and external schedules
- Prepare reports, analyse statistics, and create presentation slides as required
- Monitor OKRs, follow up on progress, and report any missed deadlines
- Take meeting minutes. Ensure that action items discussed in meetings are tracked and completed
- Track and ensure follow-up on all action items and tasks assigned to the Director, ensuring deadlines are met
- Proactively manage outstanding action items, sending reminders and escalating when necessary to ensure accountability
- Maintain an organised record of the Director’s to-do list, prioritising key tasks and project timelines
- Manage all travel arrangements for the Director, including flight bookings, accommodation, and transportation

Requirements:

What you’ll need to succeed

To ensure your success in this role, you will need:

- Diploma/Bachelor’s degree in Business Administration, or a related field
- Proven experience (2 years) in a similar role, preferably within a corporate or executive environment
- Excellent organisational and multitasking abilities, with proficiency in office management and administrative tasks
- High attention to detail and ability to follow through on tasks and deadlines
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite, Google Workspace, and other office management tools
- Database Maintenance: Maintain and update databases, contact lists, and other essential records.
- Sensitive Information:Handle sensitive and confidential information with the highest level of discretion and professionalism.

What you need to do now

If you're interested in this role, click 'apply now' or forward an up-to-date copy of your CV to me at
shien.koo@hays.com.sg. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

EA Reg Number: R22106488

EA Licence Number: 07C3924 | Company Registration No: 200609504D